GateLog replaces the paper logbook at every gate across National Bakery's operation. Most vehicles get the same fast core flow — a quick look-in, plate captured, details logged, in under five seconds. Goods trucks are the exception: they hand over the load sheet and roll. Outlets layer in visitor fields. One rugged tablet per gate, one live dashboard at HQ, every site visible in real time.
Across National Bakery's sites, the guards already do the right things. At the Half Way Tree plant they log staff vehicles in and out, wave through known drivers, take the load sheet from each truck on rollout, log returns, check IDs for contractors at the bays. At the outlets they manage visitor access. Each site has its own rhythm and the people are doing it well — but the record lives in a notebook on the desk. HQ can't see it without a phone call. The plant manager can't pull last Tuesday's contractor list in under an hour. Load sheets pile up in folders.
HQ can't see who's on-site at Half Way Tree, the Catherine Hall plant, or the distribution outlets — staff, contractors, visitors, trucks — without calling each gate. The information exists in each logbook; it just isn't visible from one place.
130+ delivery trucks moving out on routes plus 18 trailers across the island. Staff cars at shift change. Contractor crews, mechanics, parts deliveries, visitors at reception. Every one written by hand. Load sheets collected by the guard pile up in a folder. By the third truck, the writing gets sloppy and the date stamp gets skipped.
The plant has its book. The distribution centre has its book. The retail outlets each have theirs. A contractor flagged at the plant can show up at an outlet the same day with nobody knowing. A driver banned from one site is still admitted at another.
"Who entered the plant on the night a contamination event was reported?" "Which contractor was in the Snack Plant on May 14?" Each question means finding the right book, flipping pages, hoping handwriting is legible. With FDA approval on the horizon, the standard for traceability is getting tighter, not looser.
Paper doesn't support "every visit by this contractor this quarter" or "every truck back on yard over 12 hours last month." When the data is on pages in a drawer, it can't answer questions — and the questions only get asked when something's already gone wrong.
A dismissed driver, a contractor flagged for cause, a visitor with a security issue — recognized only if the guard on duty remembers a face. There's no system-wide alert. Each new shift starts cold.
GateLog ships as a complete bundle: a rugged tablet, a cellular SIM, a booth mount, the software pre-configured for that site, and ongoing support. Most vehicles entering or leaving any gate get the same core flow: a quick visual look-in, plate captured, details logged, in under five seconds. At the plants that covers staff cars, contractors, parts deliveries. Goods trucks on rollout are different — the load is already sealed and on a sheet from production, so the guard captures the load sheet and the truck rolls (no look-in inside the load). At the outlets the mix tilts toward visitors, so visitor mode layers in host, purpose, and ID capture on top of the same look-in flow. Same product, configured for what each site actually sees. HQ sees every site in one dashboard, in real time.
Half Way Tree · Catherine Hall · Distribution centres
Almost all traffic is company vehicles. Staff cars, contractors, and parts vehicles get a quick look-in + details logged. Goods trucks on rollout just hand over the load sheet.
Balmoral Avenue · Slipe Road · Hagley Park · HQ reception
Mix of company vehicles and visitors. Same look-in core, with visitor fields layered on for non-company traffic.
The two modes above are common patterns — they're not the limits. Every gate runs its access slightly differently. Some require a driver signature, some pre-auth a visit by phone, some require the host to be called before admission, some need a vendor reference number, some log a deliveries-only flow. Whatever your logbook captures today, the tablet captures the same way — just faster, searchable, and synced. We configure the fields, flow, and required steps per gate to match how that site already operates.
Cellular drops in Kingston are a fact of life. The tablet keeps logging entries locally and syncs automatically when network returns. Zero data loss. The guard never knows the difference.
Plate scan auto-fills returning vehicles. Driver name surfaces from history. Morning rollout of 130+ trucks no longer bottlenecks at the gate. Drivers stop waiting, routes start on time.
The guard scans or photographs the load sheet at the gate as the truck rolls out. Plate, driver, time, and sheet captured together. Same fast flow on return — plate, time back. HQ sees the live fleet count: how many trucks out, how many in, what's expected back, who's running late.
HQ sees every gate at every site in one dashboard — Half Way Tree, Catherine Hall, distribution centres, outlets. Drill into any site for the local view. Run reports across the whole operation. Silos disappear.
Need a 90-day breakdown of every contractor in the production area? Two clicks. Need to prove who was on-site during a quality-control event? Two clicks. CSV and PDF exports with cryptographic timestamps that hold up to FDA, BSI, or local food-safety audits.
Dismissed staff, contractors flagged for cause, banned visitors — they get flagged the instant they appear at any gate, anywhere in the operation. The system makes the alert automatic instead of relying on a guard's memory.
Every entry, every edit, every export — cryptographically timestamped. Records cannot be modified or deleted, even by admins. Built to the standard of evidence FDA and food-safety auditors expect.
Approved vendors, recurring contractors, regular wholesale customers — pre-authorized once. They show up, the gate recognizes them, they're admitted. The guard knows what's expected today and what isn't.
Once the data is digital, the logbook stops being passive and becomes an operational dashboard. Plant managers see who's on-site right now. HQ sees the live picture across every site. Food-safety auditors get a clean answer in minutes. The information was always there — paper just couldn't do anything with it.
At rollout: plate, driver, time, load sheet captured — no look-in inside the sealed load. On return: plate, time back, brief condition note. Live count of trucks out vs back, who's running late.
Every staff or company vehicle gets the same look-in and entry log. Plate, name, time in / out. Useful for shift-change patterns, after-hours access review, parking allocation.
At the outlets and reception: visitor name, ID capture, host being seen, purpose. Optional badge print. Watch list checked automatically.
How many trucks are out, how many staff on-site, how many contractors active — per site and across the whole operation. HQ sees it without calling each gate.
Track which contractors and mechanics are present, when they arrived, when they left, and how often. Compare against invoiced hours.
Every time a flagged contractor, dismissed employee, or watched vehicle appears at any gate, anywhere. Builds documentation for HR and security review.
Pull every entry and exit for a single truck over months. Useful for route accountability, maintenance correlation, and answering "which truck was on the Westmoreland route on the 14th?"
FDA auditors, BSI, internal QC, traceability event response — get the answers in the format they want, with cryptographic timestamps that hold up to inspection.
A 73-year-old manufacturer with a 270,000+ sqft Kingston plant, a new $6.7B St James facility coming online, 130+ distribution trucks, 18 trailers, three retail outlets in Kingston, distribution into the UK and US, and FDA approval on the horizon. That's not a generic visitor-management problem — it's a multi-site, multi-mode operational visibility problem. GateLog is built for exactly this shape of operation.
Half Way Tree, Catherine Hall (when it comes online), Mandeville distribution, the Balmoral / Slipe / Hagley Park outlets — every gate reports into one HQ dashboard. Site managers see their site. HQ sees the whole operation. FDA inspectors see what they ask for.
Most vehicles, every site: look-in, plate, name, time logged in seconds. Goods trucks at rollout skip the look-in (load is sealed from production) and just hand over the load sheet to be captured. Outlets layer in visitor fields for non-company traffic. A guard moving from Half Way Tree to Balmoral sees the same tablet with the right fields surfaced — no retraining, no different product.
Kingston cellular isn't always reliable. Hurricane season interrupts. GateLog's tablets keep working offline with zero data loss, syncing the moment connection returns. The guard never knows there was an outage.
The load sheet collected at the gate becomes a captured artifact instead of a piece of paper in a folder. Plate, driver, time, and the sheet itself — together in one entry. Searchable, exportable, tied to the truck's history. HQ sees the live count: how many trucks out, how many returned, who's late. Same fast flow handles staff cars, contractors, parts deliveries.
Built to the standard of evidence FDA, BSI, and local food-safety auditors expect. Tamper-evident logs, cryptographic timestamps, exportable in inspection-ready formats. A traceability question that used to take days gets answered in minutes.
A dismissed driver can't slip in at the outlet the next day. A contractor flagged at one plant is flagged across every site the moment they appear. The alert is automatic — not dependent on a guard remembering a face.
A new system on day one is an empty system. No history, no patterns, no answer when an FDA inspector asks about a specific date. GateLog includes a one-time data backfill step so the platform launches with meaningful operational context — searchable history, baseline reports, watch list entries already in place, and the trends dashboard already useful from week one.
Hand us the paper logbooks (or scans) and our team digitizes them into GateLog. Entries are timestamped, attributed to the original guard where legible, and tagged by site. You see progress in the dashboard as it lands.
For organizations that prefer to keep paper records in-house, GateLog includes a backfill entry portal — a private link where authorized National Bakery staff can key historical entries directly into the system, with the same fields and validation as a live entry.
National Bakery's footprint — multiple plants, distribution centres, retail outlets, 130+ trucks, and FDA approval on the horizon — calls for a tailored proposal, not an off-the-shelf monthly subscription. The proposal covers site-by-site rollout sequencing, mode configuration per site (industrial vs visitor), hardware count and replacements, training plan for guards and HQ staff, food-safety audit-ready reporting templates, and multi-year terms.
Hardware, software, cellular connectivity, training, and ongoing support — structured for a phased rollout across every National Bakery site.
We'll schedule a short site visit at the Half Way Tree plant or an outlet. We bring a working tablet so your team can see the system handle a live shift. Then we draft a proposal sized to your operation.
Email stackcurious@gmail.comThe eight core screens that make up GateLog — the guard tablet, the mobile pre-authorization page, and the site manager & HQ dashboard.
The default screen. Four primary actions, live stats, and recent activity — the entire system understandable at a glance.
For goods trucks rolling out, the driver hands over the load sheet — the guard captures it on the tablet and the truck rolls. No look-in inside the load (it's sealed from production), no slowing the line. Plate, driver, time, and the load sheet are all stored together against the truck's entry, ready when traceability asks.
For unknown vehicles. Plate already captured. Three fields plus visit-type pills, optimized to keep the line moving.
For pedestrians, deliveries on foot, rideshare drop-offs, and contractors walking in. Optional photo capture makes checkout effortless.
The whole point of the product. Scan the plate, see the match, hit the giant button. Designed to be doable without looking.
For pedestrians leaving. Photos of everyone currently on foot inside — tap the right person and they're checked out instantly.
Browser-based, no app install required. Workshop supervisors, dispatchers, and bay heads pre-authorize expected vendors, contractors, and deliveries — and the gate admits them with one tap.
No app install required.
The view for depot managers and HQ operations. Live activity across all gates, exportable logs for the FDA inspector, multi-depot KPIs at a glance.
Click around. Switch sidebar tabs, search the activity log, click a row for detail, add or remove watch list entries. Sample data lives in your browser — refresh resets it.
May was the busiest month on record at Half Way Tree Plant, with 5,847 total movements across all four gates — a 14% increase over April and 9% above the 12-month rolling average. Despite the higher volume, average gate time improved to 4.1 seconds (down from 4.8s in April), driven by stronger vendor pre-authorization adoption and plate-recognition auto-fill on returning buses.
Pre-authorization coverage reached 71% of expected entries (vendors, contractors, parts deliveries), up from 58% last month. Truck rollout tracking captured every departure and return with fuel level and visual-check notes — HQ now has a live view of the fleet across all depots. Watch list triggered 3 times across the network in May, all resolved at the gate. Zero unaccounted vehicles at month-end.
The busiest single day was Friday, May 24 with 312 movements, driven by month-end fleet servicing. The busiest hour across the month was 5am–7am (morning truck rollout), averaging 64 movements per hour. Sunday remains the lightest day at the depot.
| Gate | Movements | Walk-ins | Avg time | Uptime |
|---|---|---|---|---|
| HWT Main Gate | 2,841 | 418 | 3.8s | 99.9% |
| HWT Truck Exit | 1,943 | 12 | 3.2s | 99.8% |
| HWT Service Gate | 781 | 47 | 5.4s | 100% |
| HWT Pedestrian | 282 | 282 | 4.8s | 100% |
A total of 2,418 bus movements were logged at STR in May — 1,212 rollouts and 1,206 returns. Every rollout captured plate, driver, departure time, fuel level on departure, and the guard's visual-check note. Returns captured the same plus arrival time and fuel on return. Average gate time dropped from ~38 seconds (paper) to 4.1 seconds (tablet), eliminating the morning rollout bottleneck.
The watch list was triggered 3 times at STR during May. In all cases, the guard was alerted before opening the barrier, and the encounter was resolved without incident. The watch list currently contains 3 active entries (all org-wide, applying to every National Bakery depot).
Audit trail integrity: All 5,847 movements are encrypted at rest with cryptographic timestamps. 7 records were exported this month — including the FDA inspector's quarterly review pack — all by authorized HQ staff with logged justifications (see Audit Log for detail). Photo retention is at 87 days of 90 configured.
Pre-authorization coverage reached 71% this month, exceeding the operational target of 65%. 14 of 17 active vendors are now on the approved pre-auth list. The 3 holdouts (one occasional cleaner, two infrequent specialists) have been flagged for paperwork follow-up.
| Metric | This month | vs last month |
|---|---|---|
| Pre-auths created | 641 | ↑ 42% |
| Recurring vendor entries (auto-recognized) | 1,847 | ↑ 58% |
| Avg contractor on-site duration | 2h 18m | ↓ from 2h 51m |
| Vendors with active pre-auth | 14 of 17 | ↑ from 9 of 17 |
System uptime was 99.88% across all STR gates this month. The only unplanned downtime was a 47-minute window on May 14 (HWT Service Gate) due to a cellular outage; the tablet operated in offline mode and synced 84 queued entries upon reconnection. No data was lost.
Eleven HQ staff actions were logged this month: 2 watch list additions (one HR-driven, one finance-driven), 4 depot contact updates, and 5 data exports including the FDA inspector quarterly pack. Full detail available in the Audit Log section of the dashboard.
Total entries, exits, peak times, and on-site averages across all gates.
Download PDF ›Every entry and exit, exportable for compliance, audits, and legal requests.
Download CSV ›Per-gate KPIs: avg entry time, throughput, sync uptime, guard activity.
Download PDF ›Frequency, hours on-site, repeat visits — flag unusual contractor patterns.
Download CSV ›All triggered watch list events, with timestamps and gate locations.
Download PDF ›Which vendors and contractors use the pre-auth system, frequency, and approval adoption trends.
Download CSV ›Basic details about this depot and its gates.
Control which events generate alerts to managers.
How long visitor logs and photos are kept.
Subscription and hardware status.
Push a message to every guard tablet across the depot network. Appears as a banner on their screen until acknowledged or expired.
You're about to view identifiable entry history for a specific depot contact. This action will be logged to the audit trail.