Your gate already knows where every truck is. It just isn't telling you.
Fleet number, driver, waybill, time in, time out — your guards write it all down today. GateLog captures the same four things in two taps, and turns them into one live view over every plant and DC: what's out, whose, how long, and what left with it.
Every property, live
One pane over the whole estate — click a property to focus the entire dashboard on it.
9
Trucks on the road · 4 properties
1 truck is out longer than usual — Truck 664 is at 7h 22m against a 2h 40m average.
⚠ 1
Kingston Plant
5on the road
4 on site23 today2/2 gates
first out 02:40 · usually 03:11
last movement 4m ago
Mandeville Plant
2on the road
1 on site5 today1/1 gates
first out 05:20 · usually 03:32
last movement 10m ago
Montego Bay Plant
1on the road
0 on site1 today1/1 gates
first out 05:40 · usually 03:59
first out 04:35 · usually 03:43
last movement 16m ago
St Ann DC
1on the road
0 on site2 today1/1 gates
first out 04:50 · usually 04:23
last movement 22m ago
Manchester DC
0on the road
0 on site2 today1/1 gates
last movement 28m ago
The gate, up close
Two taps at the gate. Everything above updates.
This is the guard's tablet on the left and your live dashboard on the right — the real screens, not a mock-up. Tap a button and watch one capture land at head office.
Try it →Truck roll-outTruck returnDelivery inVisitorStaff
7:48GateLog · ▮▮▮ 4G
Plant Gate · Despatch
On shift: Rohan P. · synced
Live ActivityNational Baking · all gatesLive
On Site
168
Visitors
14
Trucks Today
96
Watch List
0
Across the plant today
Every gate, one live view.
On the road now0 out
Waybill open until the truck is back & reconciled.
Every waybill, captured
Photographed at roll-out and linked to the truck, driver, load and route — never lost in a box, searchable in seconds.
Know what's still out
Every roll-out stays open on the live board until the truck is back — and reconciled the moment it returns, trays accounted for.
Audit-ready, always
Any truck, driver or visitor across every plant, found in two seconds — the record HQ can actually trust.
Nothing to relearn
Your guards keep the sheet they know. It just fills itself in.
Same columns, same order, same habit — except a line can't go half-written, the times can't be ambiguous, and nothing depends on a book surviving the shift. It also records who else was on the truck, so an incident or an audit can name the helper, not just the driver. Print it at the end of the day if you still want paper in the file.
The book todayHand-written
Name
Fleet
In
Out
Driver A
602
4:10
6:45
Driver B
606
4:25
7:15
Driver C
623
5:05
—
Driver C
628
5:30
8:10
Driver A
640
—
8:30
Driver D
634
3:45
—
3 lines can't be closed · no AM/PM · no record of what left with the truck
Day Sheet · Kingston Plant · Dispatch GateAuto-filled
Name
Fleet
Waybill
In
Out
Romaine Barrett
602
47313
04:10 AM
06:45 AM
Alicia Douglas +1
606
47314
04:25 AM
07:15 AM
Okeem Gayle
623
47316
05:05 AM
08:05 AM
Okeem Gayle
628
47317
05:30 AM
08:10 AM
Romaine Barrett
647
47312
02:40 AM
05:20 AM
Shane James
634
47320
03:45 PM
ON THE ROAD
0 missing rows — every line completes itself · pre-dawn runs flagged, not lost
Built around you, not the other way round
Waybill capture didn't exist last week. We built it for National in a weekend.
Your gates collect four things — fleet number, driver, waybill, times — so that's exactly what the tablet asks for. Nothing else, no dead fields. Every property gets its own rules: visitors switched on only where you take visitors, staff vehicles only where staff drive in. When your process changes, the tablet changes with it.
Per-property rules
Kingston and Mandeville take visitors; the DCs don't. One switch each — the guards only ever see what their gate actually does.
Turnaround, learned
The system learns each truck's normal round trip and raises a flag when one is out too long — no thresholds to configure. It learns the pre-dawn wave too: first truck out at 02:40, against an 03:11 average for that plant.
Works offline
Bad plant wifi doesn't stop the gate. Captures queue on the tablet and sync the second the signal is back — waybill photos included.
Where this goes
Start with the gate you have. Automate it when you're ready.
Now · pilot
The manned gate, digitised
Truck roll-out & return in two taps
Waybill number + photo, reconciled on return
Visitors, staff and company vehicles
Live estate view, Day Sheet, full drill-down
Next · v2
Less for the guard to do
Plate and fleet-number scanning at the lane
Fuel and odometer read straight off a dashboard photo
WhatsApp alerts and daily digests to managers
Driver pre-assignment from the dispatch list
Optional — only if you want the gate doing more than it does today.
Later · v3
The gate that opens itself
Green-means-go: the barrier lifts on an approved capture
Zero-tap lane for known trucks on known routes
Guard supervises exceptions instead of every vehicle
Direction of travel, not a commitment — the pilot has to earn it first.
What the record is worth
Six questions your gate can't answer today. By Friday, all six.
The capture is two taps — but what you're really buying is the answer to
questions that currently need a phone call, a guess, or a walk to the gatehouse.
Every one of these comes out of the same four things your guards already write down.
Where is truck 634 right now?
Today: call the driver, or wait for him to come back.
Out since 06:40, Half-Way Tree retail, Kemar Chambers driving, waybill 47314 open. On one screen, from your desk.
Which trucks are still out, across every plant?
Today: nobody can produce this number at any price.
A live count per property, and a flag when one is out longer than it usually takes — learned from its own history, not a threshold someone configured.
Find me waybill 47314.
Today: a box of carbon copies, if it was filed at all.
Type the number. The trip, the truck, the driver, the times, and a photo of the paper — in about three seconds, years later.
Did anything leave before the shift started?
Today: a hand-written time with no AM or PM.
Every movement outside the working window flagged amber — logged, not lost. Your pre-dawn wave is visible for the first time.
Who was actually on that truck?
Today: the driver's name, if the line was filled in.
Driver linked to a staff record, plus the helper riding with him — so an incident or an audit names both.
Is Kingston starting later than it used to?
Today: a feeling, argued about in a meeting.
First truck out at 02:40 against an 03:11 average for that plant — a trend, per property, with no extra work at the gate.
Day Sheet
The gate logbook, auto-filled, printable. What your file needs, without a guard writing it twice.
Turnaround by truck & route
What a round trip normally takes, and which ones are drifting. Dispatch's number, not security's.
Driver & truck histories
Every movement for one driver or one unit, any date range. One click from any name on screen.
Waybill register
Every waybill with its trip, searchable, with the paper attached. Audit-ready by default.
Property comparison
Movements, start times and gate activity side by side across all five sites.
Build your own
Pick the columns and the window, save the view, and it's there tomorrow. No request to us.
And it compounds
None of this needs new work at the gate — it's the same four things, kept properly.
Which means the longer it runs the more it's worth: a month in, you have patterns; a quarter in,
you can tell a normal Tuesday from a bad one; a year in, you have the evidence for a route
change, a shift change, or a conversation with a driver — with dates and times behind
it instead of an impression. A paper book can't be asked a question. This can.
How we'd start
One plant. Twelve months. Out in 90 days if it doesn't prove out.
Kingston first, because it's the hardest gate you have — if it works there it
works everywhere. You commit to a year so the team can settle into it, and you keep a clean
exit at 90 days if the numbers below aren't met. The setup fee covers the hardware, so the
tablets are yours either way.
Kingston Plant — 3 manned gates
Six tablets (an in-lane and an out-lane at each gate), the full truck flow, and head-office
oversight from day one. Nothing else to buy.
$1,095
per month, all-in
+ $6,000 one-time setup
Six tablets, cases, screen protection — delivered, configured, mounted
Truck roll-out & return with waybill capture
Install, on-site training and your branding
Visitors, staff and company vehicles
Software, hosting and every update
Live estate view, Day Sheet and all reports
Remote support, and one replacement tablet per unit per year
Continues automatically at the end unless either side gives notice.
Your way out
90 days
If the test below isn't met, walk away. No penalty, and you keep the tablets.
Billing
Six months at a time
Setup and the first six months at signature; the balance in month five.
What that covers
You're buying a running gate, not a licence.
One fee, one number, and no line items appearing later. Here's the work behind
it — most of which happens before your guards ever touch a tablet.
Before go-live
We build it around your operation
Site visit at each gate — where the tablet mounts, power, signal
Your trucks, drivers and staff loaded in from whatever list you have
Gate rules set per property — visitors on where you take them, off where you don't
Your name and colours on the guards' screens and every report
Go-live
We're on site, on your shift
Tablets mounted, paired and tested at each gate
Guards trained on their own shift, at their own gate — not in a classroom
Supervisors shown the oversight screens and the roll-call
Head office walked through the live view, the Day Sheet and the reports
We stay for the first wave of trucks
The first 90 days
We tune it while you judge it
Weekly check-in while the habit forms
Screens adjusted to how your gate actually runs
Reports shaped around the questions you're really asking
The test measured against your records, not our opinion
Every month after
It stays looked after
Remote support for guards and head office
Every new feature, at no extra cost — tablets update themselves overnight
We watch the fleet from our side and flag a tablet that stops reporting
A tablet fails, we replace it — one per unit per year, no charge
New guard joins? A supervisor adds them at the gate. No call to us.
What we bring
The tablets, cases and screen protection — yours from the day they land
Install, mounting and the mobile data if a gate has no wifi
All training, at go-live
The software, the hosting, the backups and the security
What we need from you
A list of your trucks, drivers and staff — a spreadsheet is fine
Twenty minutes of each guard's time at go-live
One person at head office who owns it and reads the reports
Somewhere to mount a tablet and a power point at each gate
Never an extra: updates, new features, remote support, report changes, extra head-office
logins, or a tablet that fails on its own. If we build something for your gates during the
year — the way waybill capture was built — it's included.
What "proves out" means
We'll write the test into the contract. You hold us to it.
Measured at 90 days against your own records — not our opinion of how it went.
95% of truck movements completeEvery roll-out has a matching return, with times. This is the one your book cannot do today.
A waybill on 9 out of 10 roll-outsNumber captured, paper photographed, linked to truck and driver.
Any record found in under a minuteAny waybill, any truck, any driver, any day — from head office, without calling the gate.
The gate is no slower than todayUnder 90 seconds per truck, and no queue complaint from dispatch.
Once Kingston is proven, the other four properties join the
same account — same guards' screens, same reports, one pane over the whole estate. We'd size
that with you rather than guess at it now.
One capture. Everywhere at once. The guard never touches a computer — yet head office gets a live view of every property, every truck still out, every waybill from roll-out to reconciled return, and the day sheet that fills itself in. Kingston first, twelve months, out in 90 days if it doesn't prove out.